Main Purpose:
Carry out all activities related to the entry of medical data into the mission database, according to MSF protocols and maintaining confidentiality, in order to have reliable and up-to-date information.
Accountabilities:
Enter medical data (e.g., patient data, dates of visit, content of prescription, viral load, etc.) in the mission’s database regularly and according to MSF protocols.
Participate in the compilation of data from both MSF structures and collaborating health facilities.
Participate in the search for missing data.
Update files of existing patients and make any necessary corrections.
Make regular backups of all data processed.
Maintain all provided equipment and keep the recording area clean and tidy, with special emphasis on all patient files.
Report any issues concerning data management to a superior.
Elaborate statistical reports as required by the medical team.
Ensure, promote, and maintain confidentiality regarding all information registered.
MSF Section/Context Specific Accountabilities:
Daily Data Entry: Enter daily voluntary counselling and testing (VCT) registration and laboratory data into approved MSF KoboToolbox and Excel tools within agreed deadlines. Check entries against source registers and confirm successful synchronisation; report backlogs or failed uploads promptly.
Client Codes and Confidentiality: Use only assigned unique alphanumeric client codes in the screening dataset. Do not enter names, addresses, or unconsented telephone numbers. Keep any separately authorised contact or code linkage information outside the screening dataset, accessible only to designated staff under the project protocol.
Data Quality and Duplicates: Check completeness, valid codes, date sequences, permitted values, and consistency across registration, testing, and referral records. Flag possible duplicates for review; do not merge or delete records independently.
Test Results: Ensure real-time, error-free recording of rapid test kit results (Determine and Uni-Gold RDTs), result categories (Positive, Negative, Indeterminate), age, gender, and referral status as logged by the testing nurses.
Secure Storage and Backups: Keep registers and paper forms locked and devices protected with approved passwords, encryption, and access controls. Use only authorised accounts, storage, and transfer channels; do not share credentials or send client data through personal email, messaging, or personal storage. Verify receipt and perform backups under the approved IT procedure.
Reporting: Compile and consolidate daily/weekly key performance indicators (KPIs) (e.g., total clients counselled, total tested, positivity rate, Discordance/Indeterminate rate, return rates for deferred results) for the HP Manager, MedCo, and Epidemiological team.
MSF is an equal opportunity employer and does not charge any application or recruitment fees. MSF is a civil society initiative that brings together individuals committed to assisting others in crisis. Each individual applying for an MSF position does so out of conviction and is expected to uphold the values and principles of MSF.
Application Deadline: 23 October 2026.
